About this tool
The Rental Quote Calculator is Toolio's free tool for Swiss rental and event companies that need a professional quote in seconds. You enter the rental period, line items, day rates and quantities — the calculator automatically computes subtotals, tiered quantity discounts at 7, 14 and 30 days, an optional extra discount and Swiss VAT at 8.1%. Then you export the quote as a clean PDF with your company header, no account, no install and no data leaving your device. Built for event AV rental, party-supply rentals, tool and equipment rental and small rental agencies who don't want to repeatedly tweak an Excel template — and who need a tool that handles Swiss CHF and VAT conventions out of the box.
Who uses it and why
- —Event and AV rental companies producing a quote with speakers, microphones, lighting and projectors for a wedding, conference or festival in minutes.
- —Party-supply rentals quoting tables, chairs, tents and tableware for a weekend event with the weekend discount cleanly documented.
- —Tool and equipment rental businesses renting drills, scaffolding or scissor lifts by the day with long-term discounts kicking in after two weeks.
- —Photo and film equipment rentals serving production crews who need cameras, lenses and tripods for shoots that run a month or longer.
- —Sports and outdoor rentals (bikes, e-bikes, skis, SUP) sending seasonal customers a quick quote with tiered discounts.
What it does
- —Three configurable discount tiers: 10% from 7 days, 15% from 14 days, 25% from 30 days — both thresholds and percentages are editable.
- —Days computed automatically from start and end date, manually overridable when you count delivery or return days differently.
- —VAT toggle preset to the Swiss standard rate of 8.1%, easy to switch off for net quotes to VAT-registered businesses.
- —PDF export with your company name, customer, quote number and date in the header — ready to send without further editing.
- —Extra discount in CHF or percent for repeat customers or multi-booking deals.
- —Live preview of the quote next to the inputs, with subtotal, quantity discount, net, VAT and grand total.
- —Fully browser-based, no signup, no cloud — all data stays local on your device, in German, French, English and Spanish.
Frequently asked questions
Need inventory, delivery and signature?
Toolio Core with the Logistics module covers the full rental process: per-item availability, delivery notes, customer signature on handover and return, follow-up invoices and Swiss QR-bills. CHF 24/seat/month for Toolio Core, plus CHF 15/seat for the Logistics module — CHF 39/seat/month total. 30-day free trial.
Start 30-day free trial →